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银行对账

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Payments Approval PolicyVendor payments up to $5,000 are approved by the accounts payable supervisor. Payments from $5,000 to $25,000 require the controller. Payments above $25,000 require two signatures: the controller and the CFO. No person may approve a payment to a vendor they created in the system.
Month-End Close ProcedureBank accounts are reconciled within 5 business days after month end. Any difference above $250 is investigated and documented before the close is signed off. Unreconciled items older than 60 days are escalated to the controller.
Duplicate Payment HandlingA payment with the same vendor, amount and invoice number as another payment within 30 days is treated as a possible duplicate. The second payment is put on hold, the vendor is notified the same day and any amount already paid is recovered within 10 business days.
Vendor Onboarding StandardNew vendors must provide a W-9 and bank details on company letterhead. Bank details are verified by a call-back to a phone number taken from an independent source. Changes to bank details follow the same verification.
Expense Reimbursement PolicyEmployees submit expenses within 30 days with itemized receipts. Meals are reimbursed up to $75 per day while traveling. Expenses above $1,000 need prior written approval from the department head.

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